As we come to the close of another school year, now is the time to look at archiving your iPad documents and files. Archiving is the removal (as opposed to backing up) of no longer needed documents off the iPad to be stored elsewhere, keeping your iPad free from clutter and freeing up some much-needed space.
Please note: the difference between backing up (via iCloud) and archiving; backups are designed for the rapid recovery of operational data, while archiving stores data that’s no longer needed in day-to-day use but is to be retained.
For example an iCloud back-up will only back up what is on your iPad, so if you delete a document from your iPad it will also be deleted from the back-up. An archived version of a document is a copy of the document stored at another location, so if the document is deleted from your iPad, the document can still be accessed from the other location.